General Information
Abstracts
Presentations
Registration
Travel & Hotel
Students
Crossword Answer Key
General Information
Where is CANVAS this year?
CANVAS 2025 is in Salt Lake City, Utah, at the following venues: https://www.acsmeetings.org/travel.
When does the in-person CANVAS begin and end?
The meeting runs from Sunday, November 9 through Wednesday, November 12. The scientific program begins Sunday with the Opening Keynote at 5:45 pm and concludes Wednesday with the Closing Reception beginning at 4:30 pm. There are several workshops and tours available as early at Friday, November 7 that require an additional registration fee. Please check the program or app to confirm schedule.
Do I need to be a member to attend?
No, but registration rates are reduced for members.
What meals are included with registration?
No meals are included.
Is the program posted online?
When finalized, the online program will be posted here.
I’m an invited speaker. Do I need to register to attend?
The Societies’ policy is to waive registration rates for non-member invited symposia speakers only. If you are a member of ASA, CSSA or SSSA you must register normally. If you are a non-member speaking in a volunteer session, you must register normally.
Where can I search for or post job ads at the meeting?
Job seekers and employers will connect with jobs, internships, and fellowships in academia, industry, government, and non-profit sectors at the Career Center.
What should I wear?
Most attendees wear business casual clothing, although some dress more formally for giving their presentations. The meeting rooms are often kept at cool temperatures so layered clothing is recommended.
Can I earn Continuing Education Units (CEUs) at CANVAS?
Yes, You can earn CEUs toward your Certified Crop Adviser (CCA), Certified Professional Agronomist (CPAg), or Certified Professional Soil Scientist (CPSS)certifications. See pre-approved sessions for CEUs here.
Is there a meeting app?
Yes, the free app will be available in October.
How can I follow CANVAS on social media?
Follow @ASA_CSSA_SSSA on Twitter or @ASA.agronomy, @CSSA.crops, @SSSA.soils on Facebook or ASA, CSSA, SSSA on LinkedIn for news and updates. Posts about the Annual Meeting will use the hashtag, #ACSMtg.
Is there a room available where I can nurse in private?
Yes, please check the meeting app for the location.
Is childcare available?
The Societies do not offer childcare services at the Annual Meetings. The hotel in which you’re staying should have some recommendations for companies that provide this service.
Are all gender restrooms available?
Yes, please check the meeting app for the location.
Who can I tell about a dietary restriction?
The welcome reception and closing reception are buffet-style functions, which will allow you to select foods to meet your needs. Attendees who register and pay for a meal function will confirm dietary restrictions during the registration process.
How can I rent a wheelchair or scooter for the meeting?
Stay tuned for this information!
Does Salt Lake City have a safe walk companion service?
Stay tuned for this information!
Abstracts
When is the deadline for abstracts?
In-person and virtual abstract submissions will open March 18. In-person abstract submission closes on July 8, 2025. Virtual abstract submissions closes on October 1, 2025. Please note that your abstract can be edited through the dates of the Annual Meeting. If you missed the deadline, please watch this website and submit to the 2026 Annual Meeting.
What if I don't have enough detail for an abstract before the submission deadline?
Not a problem! Please note that abstracts at this point are “holding slots” that reserve your spot in the desired session. The Program Planning Committee will require a title, full payment, and just enough abstract content to ensure your submissions are placed in proper sessions. Research details and more solid content can be added through November 12th. Edits to your abstract will be reflected in the online/app versions of the program - even while onsite in Salt Lake City.
Does submitting an abstract register me for CANVAS?
No. Meeting registration is a separate process that is required for all presenters.
When will I receive notification of my abstract acceptance and presentation time?
Submitting authors will be notified of their abstract acceptance and presentation scheduling in early September.
Why haven’t I received any correspondence about the abstract I submitted?
Most often this is a mistake in the presenting author’s email address (a typo or outdated address entered during abstract submission). Please make sure you’re listed as the presenting author and have the correct email address entered. If that is correct, please check your organization’s spam filter.
How do I cancel my abstract?
Please see the Presenter FAQs for cancellation details.
How do I get a receipt for my abstract?
Presenting at CANVAS
How long is an oral presentation?
Contributed oral talks are either 5 or 15 minutes long:
- For 15-minute presentations, we suggest 12 minutes for the talk and 3 minutes for Q&A/transition to the next speaker.
- The 5-minute Rapid Oral presentations feature three slides per talk. This style tells the story in a short, impactful way.
Q&A is scheduled into the end of each Rapid Session to address all Rapid presenters at once.
Invited symposia talks vary in length but are usually 20-30 minutes. If you’re a symposia speaker, please check your presentation length and leave time at the end of your presentation for Q&A and transition to the next speaker.
What size should I make my poster?
Each presenter is provided with a half-size 4-foot high by 4-foot wide poster board (1.2 m by 1.2 m). Poster boards have a 1-inch frame so we recommend that your poster be no larger than 45 inches high by 45 inches wide. Posters can be any size within these maximum dimensions.
What can I use to hang my poster?
Velcro must be used to hang your poster. No push pins are allowed in the Exhibit Hall. Velcro will be available at the Poster Information table in the Exhibit Hall while supplies last.
Where and when do I hang up my poster?
All poster sessions will be in the Exhibit Hall. Every poster presenter will receive specific instructions, including their assigned board number, in an email before the meeting. Otherwise, you can locate your poster listing in the online program to find your assigned board number.
All poster presenters will display their poster for one day and should set-up and remove their posters as follows:
Monday
Set-up Time: 7:00–9:00 am
Display Time: 9:00 am–6:00 pm
Removal Time*: 6:00–6:15 pm
Tuesday
Set-up Time: 7:00–9:00 am
Display Time: 9:00 am–6:00 pm
Removal Time*: 6:00–6:15 pm
Wednesday
Set-up Time: 7:00–9:00 am
Display Time: 9:00 am–4:30 pm
Removal Time*: 4:30–4:45 pm
Presenting authors are asked to be at their poster during their specific poster session time.
*Posters remaining after removal time will be removed each night and discarded.
Registration
Am I Registered?
1) Go to our society website: https://web.sciencesocieties.org and Sign In.
2) Click on My Account.
3) Click on My Registrations – if you are registered, it will show CANVAS 2025.
4) If nothing is there, Click on Events and choose the CANVAS 2025 and it will take you to online registration.
Do I need to be a member to attend?
No, but the registration rates are lower for members. In order to qualify for the member registration fees, you must become an ASA, CSSA, or SSSA member before registering.
What does the registration fee include?
Access to the opening keynote, opening and closing receptions, sessions, exhibit hall, and much more.
What does the virtual registration fee include?
The limited virtual option is a focused version of our in-person Meeting and includes access to live audio/content broadcasts of the Opening Keynote and ASF Lectureship Series, along with internationally contributed virtual oral and poster presentations.
How do I print registration and/or an abstract submission receipt?
To print a receipt for your registration, please follow these steps:
1) Go to https://web.sciencesocieties.org/My-Account/My-Invoices and Sign In.
2) Click on the invoice number. This will take you to a screen where you can view and print your receipt.
How do I add an event to my CANVAS registration?
To make changes to your registration, please follow these steps:
1) Go to https://web.sciencesocieties.org/My-Account/My-Registrations and Sign In.
2) Click on View/Edit Details
3) Click on Edit next to your name. This will take you back to the registration page and you can update your address/badge as well as add sessions.
4) Click on Check Out when you are done. This will take you to a screen where you can pay with your credit card.
What is the cancellation/refund policy?
Registration pricing and cancellation information are available here.
How do I request a letter of intended participation for my visa application?
You may request a letter of intended participation here.
Travel & Hotel
Which airport is closest to the meeting?
The Salt Lake City International Airport (SLC).
Where are hotels that are close to the convention center?
All hotels in the Societies reserved block are close to the convention center and will be released in March.
When and how can I reserve my hotel room, learn more about payments, and find a cancellation policy?
ASA, CSSA and SSSA have negotiated discounted rates for you at hotels within walking distance of the Convention Center. More information will be available in March.
What are some fun things to do in and around Salt Lake City?
The Visit Salt Lake City website can provide you with suggestions on where to eat and what to do.
Students
Are there student competitions?
Graduate students can view competitions as defined here.
What are some of the student events at the meeting?
A full list of undergraduate activities is available here.
A full list of graduate student-specific activities is available here.
All students are strongly encouraged to attend all parts of the professional program that interest them.
Is there travel support for undergrads attending the meeting?
Graduate students seeking travel funding should review https://www.acsmeetings.org/graduates/ and contact DJ May for additional questions.
CSA News Crossword Answer Key
Click here to access the CSA News 2024 Annual Meeting Crossword Answer Key!
There is no endorsement intended by ASA, CSSA, or SSSA for attractions, products, services, or vendors mentioned on these pages, nor is any criticism implied of similar attractions, services, or vendors not mentioned.
The above information is subject to change.
